Time will always be, your most precious asset and as many readers already know, event planning doesn't afford organizers the luxury of time. According to CareerCast, event planners have the 5th most stressful job due to the long hours and high pressure.
To help event organizers work more efficiently, we've compiled a list of 10 great productivity tools to try.
Ever heard of the Pomodoro technique? Pomodoro Time helps you follow this time management theory that you should separate work into 25 minute segments. Not only will this improve efficiency, it'll allow you to plan work better! Think, how many of these 25-minute sessions, or, "Pomodoro's" it will take to accomplish a task? Pomodoro Time is the timer that keeps you on track!
Headspace is a platform that provides guided mindfulness and meditation lessons. Used by over 6 million people, this app may allow event planners to de-stress throughout the planning process. Expect a clear mind and a refreshed attitude after using this tool. Headspace has a 10-day free trial, and costs $12.95/month to access their entire library of exercises.
This freemium, easy-to-use web-based project management platform mixes sticky notes and organization in a digital service. Plan, collaborate, and stay focused with Trello's "boards." Create cards for boards with reminders, due dates, color coded tasks, notes, comments, and more.
Aesthetically pleasing and effective, Momentum is your new in-browser screensaver. Momentum provides a new, high-quality photo every day when you open a new window in your browser. Not excited yet? Well, Momentum also greets you with a Good Morning/Good Afternoon, displays the time, weather, a motivational quote, and lets you build a to-do list.
The future of workplace productivity, Slack, is a cloud based team collaboration tool that allows easy messaging between coworkers and through group threads. It also has integrations with Trello, Giphy, and 148 other tools (including Bizzabo). It's a great way to create constant contact between team members, and will leave you wondering how you communicated at work without it.
Rescue Time helps you optimize your time through its innovative data-tracking system. It gives you an accurate picture of how you spend your time during the day. Not only will this help you become more productive, it will allow you to relieve stress caused by missed deadlines. Altogether, Rescue Time allows you to gain perspective on your projects, set goals and take the appropriate action to bring your event planning to the next level .
Stayfocusd is a Google Chrome extension that blocks and/or limits the amount of time you can visit a website for. This is a great way to stay on top of the important tasks that need to get done. Though simple, StayFocusd has been featured by USA Today, TechCrunch, and more as one of the best productivity apps out there!
Bizzabo is an all-in-one event success platform that allows event organizers to plan all aspects of an event, from event registration, to event marketing, attendee engagement and much more. The platform has won two Event Technology Awards, and has been shortlisted for four more in 2016. Learn more about how Bizzabo can help you become a more productive event organizer by clicking the button below.
Streamline all of your social media research through Rapportive. Let's be honest, we all check social media websites to get the scoop on new co-workers, speakers, clients, etc. This Gmail extension allows you to fuse you research directly with your email inbox. Rapportive displays a profile picture, and social media links whenever you mouse over an email address in Gmail.
Think of the hours and hours you spend training and retraining people on your team. Guru is a knowledge sharing tool that makes training new hires, and instituting best practices much simpler. With Guru, users write guides that are then contextually displayed in your browser. Outline the exact steps a member of your team should follow when posting to Twitter, and Guru will overlay your directions the next time a team member goes to tweet.
Using the tools listed here, you'll find that you have a few more hours free each day. Use your new-found time to learn event planning best practices on event sponsorship by dowloading a free ebook. Click the button below to start reading a straightforward guide on how event planners can find, pitch and win valuable event sponsors. Just click the button below!